ISEPS/COS Joint Conference
Exhibitor Prospectus and Information


Conference date:    Friday, March 6, 2020
Set-up time:             Thursday afternoon, March 5, 2020
Timetable overview (all 3 sessions):  CLICK HERE 
Exhibit booth
details:  View Here
Booth assignment diagram (in real time):  CLICK HERE

CLICK HERE to view the exhibit hall diagram (PDF format)

Exhibitor registration

Please consider using the online registration which is the fastest way to submit your information.  (Log-in not required to use the online form.)

When completing your registration, be sure to check the booth pick status update to select your booth.  Enter the booth number(s) in the space provided on the registration form.  You may indicate a first choice and a second choice.  In most cases, you will get your first choice.  If you don't indicate a booth number, we may assign one at our discretion.

  • Paper registration form/invoice in a "fillable" PDF file -- CLICK HERE 
  • Online registration  -- CLICK HERE   Registration is now available.  You do not need to log-in to use this form.

Important notice:  Upon submitting this registration, the Exhibitor and the Illinois Society of Eye Physicians & Surgeons/Chicago Ophthalmological Society understand and agree that ISEPS/COS policy does not allow the conference to accept any advice or services from the Exhibitor concerning speakers, authors, participants, program content or other CME matters as conditions of the exhibit fee, exhibit placement and/or sponsorship selection. In addition, both parties fully understand that this agreement, and therefore the conference, is free from commercial bias or control due to the separation of the designated exhibitor/sponsorship area and related activities from the CME planners, authors, speakers and CME sessions.  By submitting this form and the associated exhibit fee, it is expressly understood that the company is purchasing an exhibit space only and is not purchasing any meals or providing any other remuneration to physicians.

Additional documents and information for exhibitors

  • W9 form (ISEPS taxpayer identification number) for the ISEPS-COS Joint Conference)
       Our tax ID is:  23-7123007
  • If your company requires an invoice - CLICK HERE for a fillable PDF form you can print
  • Shipping Instructions
  • Invitation letter and fact sheet (2020 version)
  • Exhibit hall diagram (PDF file)
  • Conference brochure for all attendees (PDF) - coming soon
  • Detailed Programs for educational sessions -- will be posted shortly
    • Clinical Session (physicians) program
    • Practice Management Session program
    • Ophthalmic Technician Session program
    • Timetable overview for all 3 programs (coming soon)

Exhibit Booth Options and Prices

See exhibit hall diagram here (PDF file).    To pick your booth, use the online diagram: Exhibit Hall Status

The exhibit hall is situated in carpeted ballroom with more than 6,000 square feet of space.  All booths will be pipe & drape and are situated around the perimeter of the exhibit hall with "low rise" pipe and drape in the center giving all of the displays excellent visibility to the attendees.  Companies wishing to purchase additional space (i.e., a "double" booth) may reserve adjoining (and unsold) spaces.  Electricity is available at an additional cost (see below for details).  Non-profit organizations and academic institutions (such as universities/medical schools) may access discounted tabletop space in the foyer outside of the exhibit hall.

All breaks and the lunch period will take place in the exhibit hall which will be open throughout the conference.  In addition, we will be actively working to bring attendees to your booth.

Booth Options

  • Premium Space 
    10x10 foot pipe & drape with 6-foot table and 4 chairs (includes electricity); prime location in the exhibit hall
    • Platinum sponsor = $10,000
      • Access to private meeting room adjacent to conference/exhibit space
      • Preferred location in the exhibit hall
      • Banner ad on ISEPS and COS websites
      • Signage recognizing Platinum level sponsorship at the registration area and the entrance to clinical session
      • Verbal acknowledgment during general session & slide displayed during breaks
      • Link to company website on meeting webpages
      • Includes electricity & WiFi
    • Gold sponsor = $7,500
      • Preferred location in the exhibit hall
      • Signage recognizing Gold level sponsorship at the registration area and the entrance to the clinical session
      • Verbal acknowledgment during general session & slide displayed during breaks
      • Link to company website on meeting webpages
      • Includes electricity & WiFi
    • Silver = $5,000
      • Preferred location in the exhibit hall
      • Signage recognizing Premium level sponsorship at the registration area and the entrance to the clinical session
      • Includes electricity & WiFi
  • Standard Space 
    • 10x10 foot pipe & drape with 6' table, 2 chairs -- $1,750
    • Double-size (20x10) pipe & drape with two 6-foot tables, 4 chairs -- $2,950 
      Any two unsold and adjacent standard booths can be combined to form a double, including the "end caps" on the center row of booths.
    • Electricity can be ordered for $200 additional (120 volts, up to 1,000 watts)
      • If you require 220 volts or more than 1,000 watts, contact the ISEPS/COS office for a price quote)
  • Non-profit & Academic Space (foyer area)
    • Limited to IRS-recognized non-profit organizations and academic institutions (i.e., university/medical school)
    • 6-foot draped tabletop display with 2 chairs -- $500
      • Fee may be waived for 501(c)(3) charitable non-profit organizations
    • Located in the foyer outside the exhibit hall
    • Electricity not available

Exhibit Hall Layout and Update

     View a scale drawing of the exhibit hall - CLICK HERE

     Exhibit Hall Status - Booth Pick
     - Use this online diagram and list of booths available/sold -- CLICK HERE
       Maximize the window that opens to view the entire diagram.  This diagram is updated frequently.

Exhibit Hall Schedule

Thursday, March 5

     1:00 - 5:00 p.m. -- Exhibit setup

Times listed below are approximate

Friday, March 6
     6:00 a.m. -- Exhibit area available for setup
     7:15 a.m. -- Attendee registration begins; Exhibit Hall Opens
     Mid-morning -- All three general sessions will have mid-morning breaks of 30 minutes each
     11:45 - 1:15 p.m. -- Lunch break (the three concurrent sessions will have staggered lunch periods)
     Afternoon -- All three general sessions will have afternoon breaks
     3:45 p.m. -- Last break period ends; Exhibit Hall Closes
     4:00 p.m. -- Exhibitor break-down, packing

NOTE: Exhibitors with outbound shipments may leave their materials at their booth.  All items must have a pre-paid shipping label.

Other Conference Information

 This information will be updated soon

Contact Information

     Richard Paul
     ISEPS & COS Executive Director
     10 W. Phillip Rd., Suite 120
     Vernon Hills, IL  60061
     Phone:  847/680-1666
     Fax:  847/680-1682
     Email:  [email protected]



Last Updated on Wednesday, March 04, 2020 05:38 PM