ISEPS/COS Joint Conference Exhibitor Prospectus and Information
Conference date: Friday, March 6, 2020 Set-up time: Thursday afternoon, March 5, 2020 Timetable overview (all 3 sessions): CLICK HERE Exhibit booth details:View Here Booth assignment diagram (in real time): CLICK HERE
CLICK HERE to view the exhibit hall diagram (PDF format)
Exhibitor registration
Please consider using the online registration which is the fastest way to submit your information. (Log-in not required to use the online form.)
When completing your registration, be sure to check the booth pick status update to select your booth. Enter the booth number(s) in the space provided on the registration form. You may indicate a first choice and a second choice. In most cases, you will get your first choice. If you don't indicate a booth number, we may assign one at our discretion.
Paper registration form/invoice in a "fillable" PDF file -- CLICK HERE
Online registration-- CLICK HERERegistration is now available. You do not need to log-in to use this form.
Important notice:Upon submitting this registration, the Exhibitor and the Illinois Society of Eye Physicians & Surgeons/Chicago Ophthalmological Society understand and agree that ISEPS/COS policy does not allow the conference to accept any advice or services from the Exhibitor concerning speakers, authors, participants, program content or other CME matters as conditions of the exhibit fee, exhibit placement and/or sponsorship selection. In addition, both parties fully understand that this agreement, and therefore the conference, is free from commercial bias or control due to the separation of the designated exhibitor/sponsorship area and related activities from the CME planners, authors, speakers and CME sessions. By submitting this form and the associated exhibit fee, it is expressly understood that the company is purchasing an exhibit space only and is not purchasing any meals or providing any other remuneration to physicians.
Additional documents and information for exhibitors
W9 form (ISEPS taxpayer identification number) for the ISEPS-COS Joint Conference) Our tax ID is: 23-7123007
If your company requires an invoice - CLICK HERE for a fillable PDF form you can print
The exhibit hall is situated in carpeted ballroom with more than 6,000 square feet of space. All booths will be pipe & drape and are situated around the perimeter of the exhibit hall with "low rise" pipe and drape in the center giving all of the displays excellent visibility to the attendees. Companies wishing to purchase additional space (i.e., a "double" booth) may reserve adjoining (and unsold) spaces. Electricity is available at an additional cost (see below for details). Non-profit organizations and academic institutions (such as universities/medical schools) may access discounted tabletop space in the foyer outside of the exhibit hall.
All breaks and the lunch period will take place in the exhibit hall which will be open throughout the conference. In addition, we will be actively working to bring attendees to your booth.
Booth Options
Premium Space 10x10 foot pipe & drape with 6-foot table and 4 chairs (includes electricity); prime location in the exhibit hall
Platinum sponsor = $10,000
Access to private meeting room adjacent to conference/exhibit space
Preferred location in the exhibit hall
Banner ad on ISEPS and COS websites
Signage recognizing Platinum level sponsorship at the registration area and the entrance to clinical session
Verbal acknowledgment during general session & slide displayed during breaks
Link to company website on meeting webpages
Includes electricity & WiFi
Gold sponsor = $7,500
Preferred location in the exhibit hall
Signage recognizing Gold level sponsorship at the registration area and the entrance to the clinical session
Verbal acknowledgment during general session & slide displayed during breaks
Link to company website on meeting webpages
Includes electricity & WiFi
Silver = $5,000
Preferred location in the exhibit hall
Signage recognizing Premium level sponsorship at the registration area and the entrance to the clinical session
Double-size (20x10) pipe & drape with two 6-foot tables, 4 chairs -- $2,950 Any two unsold and adjacent standard booths can be combined to form a double, including the "end caps" on the center row of booths.
Electricity can be ordered for $200 additional (120 volts, up to 1,000 watts)
If you require 220 volts or more than 1,000 watts, contact the ISEPS/COS office for a price quote)
Non-profit & Academic Space (foyer area)
Limited to IRS-recognized non-profit organizations and academic institutions (i.e., university/medical school)
6-foot draped tabletop display with 2 chairs -- $500
Fee may be waived for 501(c)(3) charitable non-profit organizations
Located in the foyer outside the exhibit hall
Electricity not available
Exhibit Hall Layout and Update
View a scale drawing of the exhibit hall - CLICK HERE
Exhibit Hall Status - Booth Pick - Use this online diagram and list of booths available/sold -- CLICK HERE Maximize the window that opens to view the entire diagram. This diagram is updated frequently.
Exhibit Hall Schedule
Thursday, March 5
1:00 - 5:00 p.m. -- Exhibit setup
Times listed below are approximate
Friday, March 6 6:00 a.m. -- Exhibit area available for setup 7:15 a.m. -- Attendee registration begins; Exhibit Hall Opens Mid-morning -- All three general sessions will have mid-morning breaks of 30 minutes each 11:45 - 1:15 p.m. -- Lunch break (the three concurrent sessions will have staggered lunch periods) Afternoon -- All three general sessions will have afternoon breaks 3:45 p.m. -- Last break period ends; Exhibit Hall Closes 4:00 p.m. -- Exhibitor break-down, packing
NOTE: Exhibitors with outbound shipments may leave their materials at their booth. All items must have a pre-paid shipping label.
Since most of our attendees are local, we do not have a block of rooms for this conference. Hotels attached to the convention center closest to our meeting rooms are the Hyatt Regency O'Hareand the Hilton Rosemont Chicago O'Hare. The Doubletree and the Embassy Suites also are just across the street.
Return to the 2020 Annual Meeting general information page -- CLICK HERE
Contact Information
Richard Paul ISEPS & COS Executive Director 10 W. Phillip Rd., Suite 120 Vernon Hills, IL 60061 Phone: 847/680-1666 Fax: 847/680-1682 Email: [email protected]
Last Updated on Wednesday, March 04, 2020 05:38 PM
