Illinois Society of Eye Physicians & Surgeons Chicago Ophthalmological Society Exhibitor Prospectus and Information
Conference date: Friday, March 8, 2024 Set-up time: Thursday afternoon, March 7, 2024 Exhibit booth details:View Here Booth assignment diagram (in near real time): CLICK HERE
Please consider using the online registration which is the fastest way to submit your information. (Log-in not required to use the online form.)
When completing your registration, be sure to check the booth pick status update to select your booth. Enter the booth number(s) in the space provided on the registration form. You may indicate a first, second and third choice of booth numbers. In most cases, you will get your first choice. If you don't indicate a booth number, we may assign one at our discretion.
NEW!Paper registration form in a "fillable" PDF file -- CLICK HERE
Important notice:Upon submitting this registration, the Exhibitor and the Illinois Society of Eye Physicians & Surgeons/Chicago Ophthalmological Society understand and agree that ISEPS/COS policy does not allow the conference to accept any advice or services from the Exhibitor concerning speakers, authors, participants, program content or other CME matters as conditions of the exhibit fee, exhibit placement and/or sponsorship selection. In addition, both parties fully understand that this agreement, and therefore the conference, is free from commercial bias or control due to the separation of the designated exhibitor/sponsorship area and related activities from the CME planners, authors, speakers and CME sessions. By submitting this form and the associated exhibit fee, it is expressly understood that the company is purchasing an exhibit space only and is not purchasing any meals or providing any other remuneration to physicians.
Additional documents and information for exhibitors
W9 form (ISEPS taxpayer identification number) for the ISEPS-COS Joint Conference) Our tax ID is: 23-7123007
If your company requires an invoice - CLICK HERE for a fillable PDF form you can print and use internally
The exhibit hall is situated in carpeted ballroom with more than 126,000 square feet of space. All booths will be pipe & drape and are situated around the perimeter of the exhibit hall with "low rise" pipe and drape islands in the center giving all of the displays excellent visibility to the attendees. Companies wishing to purchase additional space (i.e., a "double" booth) may reserve adjoining (and unsold) spaces. Electricity is available at an additional cost for "standard" display spaces and is included for Premium exhibitors (see below for details). Non-profit organizations and academic institutions (such as universities/medical schools) may access discounted tabletop space in the foyer outside of the exhibit hall.
All breaks and the lunch period will take place in the exhibit hall which will be open throughout the conference. In addition, we will be actively working to bring attendees to your booth.
Once again this year . . .All attendees are invited to attend a post-conference cocktail reception immediately following the conclusion of the afternoon sessions. Exhibiting company representatives are encouraged to attend this event as our guests to socialize with the doctors and office staff at this informal gathering.
Booth Choices Available
Premium Space
Platinum sponsor = $15,000 (booth #201-208)
Double "island" location (20x10') pipe & drape with two 6-foot tables and 4 chairs (includes electricity)
Access to private meeting room adjacent to conference/exhibit space
Preferred location in the exhibit hall
Banner ad on ISEPS and COS websites
Signage recognizing Platinum level sponsorship at the registration area and the entrance to clinical session
Verbal acknowledgment during general session & slide displayed during breaks
Link to company website on meeting webpages
Includes electricity & WiFi
Gold sponsor = $10,000 (booth #101-103)
Single 10x10 pipe & drape booth at preferred location in the front of the exhibit hall next to main entrances; includes 6-foot draped table and two chairs
Access to private meeting room adjacent to conference/exhibit space
Signage recognizing Gold level sponsorship at the registration area and the entrance to the clinical session
Verbal acknowledgment during general session & slide displayed during breaks
Link to company website on meeting webpages
Includes electricity & WiFi
Silver = $5,000 (booth #201-208)
Single 10x10 "Island" booth toward the front of the exhibit hall; includes 6-foot draped table and two chairs
Signage recognizing Premium level sponsorship at the registration area and the entrance to the clinical session
Includes electricity & WiFi
Premium = $2,500 (booth #209-216)
Single 10x10 "Island" booth located in the center of the exhibit space; 6-foot draped table and two chairs
Double-size (20x10) pipe & drape with two 6-foot tables, 4 chairs -- $3,500 Any two unsold and adjacent standard booths can be combined to form a double, including the "end caps" on the center row of booths.
Electricity can be ordered for $300 additional (120 volts, up to 1,000 watts) Wi-Fi is provided.
If you require 220 volts or more than 1,000 watts, contact the ISEPS/COS office for a price quote)
Non-profit & Academic Space (foyer area)
Limited to IRS-recognized non-profit organizations and academic institutions (i.e., university/medical school, accredited ophthalmic technician training program)
6-foot draped tabletop display with 2 chairs -- $250
Fee will be waived for 501(c)(3) charitable non-profit organizations. If you register online, please select the "invoice me" option and contact the ISEPS office so we can verify your status and manually waive your fee.
Located in the foyer outside the exhibit hall - great traffic throughout the day
Electricity not available, but WiFi is provided
Online registration is now open!
Exhibit Hall Layout and Update
Exhibit Hall Status - Booth Pick - Use this online diagram and list of booths available/sold -- CLICK HERE Maximize the window that opens to view the entire diagram. This diagram is updated frequently.
View a scale drawing of the conference layout - CLICK HERE (not "real time")
Exhibit Hall Schedule
Thursday, March 7
1:00 - 5:00 p.m. -- Exhibit setup
Times listed below are approximate
Friday, March 8
6:00 a.m. -- Exhibit area available for setup 7:15 a.m. -- Attendee registration begins; Exhibit Hall Opens Mid-morning -- All three general sessions will have mid-morning breaks of 30 minutes each 12:00 - 1:15 p.m. -- Lunch break (the three concurrent sessions will have staggered lunch periods) Afternoon -- All three general sessions will have afternoon breaks 3:45 p.m. -- Last break period ends; Exhibit Hall Closes 4:00 p.m. -- Exhibitor break-down, packing 5:00 p.m. -- Cocktail reception for all attendees -- exhibitor company representatives invited!
NOTE: Exhibitors with outbound shipments may leave their materials at their booth. All items must have a pre-paid shipping label.
Since most of our attendees are local, we do not have a block of rooms for this conference. Hotels attached to the convention center closest to our meeting rooms are the Hyatt Regency O'Hareand the Hilton Rosemont Chicago O'Hare. The Doubletree and the Embassy Suites also are just across the street.
General information about Rosemont area hotels - CLICK HERE
Return to the 2024 Annual Meeting general information page -- CLICK HERE
Contact Information
Richard Paul ISEPS & COS Executive Director 10 W. Phillip Rd., Suite 120 Vernon Hills, IL 60061 Phone: 847/680-1666 Fax: 847/680-1682 Email: [email protected]
