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Illinois Society of Eye Physicians & Surgeons
Chicago Ophthalmological Society
Exhibitor Prospectus and Information

 

Conference date:    Friday, March 8, 2024
Set-up time:             Thursday afternoon, March 7, 2024
Exhibit booth
details:  View Here
Booth assignment diagram (in near real time):  CLICK HERE
 

Quick Links and Useful Documents

Exhibitor registration

Please consider using the online registration which is the fastest way to submit your information.  (Log-in not required to use the online form.) 

When completing your registration, be sure to check the booth pick status update to select your booth.  Enter the booth number(s) in the space provided on the registration form.  You may indicate a first, second and third choice of booth numbers.  In most cases, you will get your first choice.  If you don't indicate a booth number, we may assign one at our discretion.

  • NEW! Paper registration form in a "fillable" PDF file -- CLICK HERE  
  • Online registration  -- CLICK HERE   Now Open!

Important notice:  Upon submitting this registration, the Exhibitor and the Illinois Society of Eye Physicians & Surgeons/Chicago Ophthalmological Society understand and agree that ISEPS/COS policy does not allow the conference to accept any advice or services from the Exhibitor concerning speakers, authors, participants, program content or other CME matters as conditions of the exhibit fee, exhibit placement and/or sponsorship selection. In addition, both parties fully understand that this agreement, and therefore the conference, is free from commercial bias or control due to the separation of the designated exhibitor/sponsorship area and related activities from the CME planners, authors, speakers and CME sessions.  By submitting this form and the associated exhibit fee, it is expressly understood that the company is purchasing an exhibit space only and is not purchasing any meals or providing any other remuneration to physicians.

Additional documents and information for exhibitors

  • W9 form (ISEPS taxpayer identification number) for the ISEPS-COS Joint Conference)
       Our tax ID is:  23-7123007
  • If your company requires an invoice - CLICK HERE for a fillable PDF form you can print and use internally
  • Shipping Instructions  
  • Invitation letter and fact sheet 
  • Conference space diagram (PDF file) - do not use for booth numbers
  • Detailed Programs for educational sessions -- will be available in the near future
    • Clinical Session physicians program 
    • Practice Administrators Session program
    • Ophthalmic Technician Session program
    • Timetable overview for all 3 programs (coming soon)

Exhibit Booth Options and Prices

To pick your booth, use the online diagram: Exhibit Hall Status

The exhibit hall is situated in carpeted ballroom with more than 126,000 square feet of space.  All booths will be pipe & drape and are situated around the perimeter of the exhibit hall with "low rise" pipe and drape islands in the center giving all of the displays excellent visibility to the attendees.  Companies wishing to purchase additional space (i.e., a "double" booth) may reserve adjoining (and unsold) spaces.  Electricity is available at an additional cost for "standard" display spaces and is included for Premium exhibitors (see below for details).  Non-profit organizations and academic institutions (such as universities/medical schools) may access discounted tabletop space in the foyer outside of the exhibit hall.

All breaks and the lunch period will take place in the exhibit hall which will be open throughout the conference.  In addition, we will be actively working to bring attendees to your booth.

Once again this year . . .  All attendees are invited to attend a post-conference cocktail reception immediately following the conclusion of the afternoon sessions.  Exhibiting company representatives are encouraged to attend this event as our guests to socialize with the doctors and office staff at this informal gathering.

Booth Choices Available

  • Premium Space 
    • Platinum sponsor = $15,000  (booth #201-208)
      • Double "island" location (20x10') pipe & drape with two 6-foot tables and 4 chairs (includes electricity)
      • Access to private meeting room adjacent to conference/exhibit space
      • Preferred location in the exhibit hall
      • Banner ad on ISEPS and COS websites
      • Signage recognizing Platinum level sponsorship at the registration area and the entrance to clinical session
      • Verbal acknowledgment during general session & slide displayed during breaks
      • Link to company website on meeting webpages
      • Includes electricity & WiFi
    • Gold sponsor = $10,000 (booth #101-103)
      • Single 10x10 pipe & drape booth at preferred location in the front of the exhibit hall next to main entrances; includes 6-foot draped table and two chairs
      • Access to private meeting room adjacent to conference/exhibit space
      • Signage recognizing Gold level sponsorship at the registration area and the entrance to the clinical session
      • Verbal acknowledgment during general session & slide displayed during breaks
      • Link to company website on meeting webpages
      • Includes electricity & WiFi
    • Silver = $5,000 (booth #201-208)
      • Single 10x10 "Island" booth toward the front of the exhibit hall; includes 6-foot draped table and two chairs
      • Signage recognizing Premium level sponsorship at the registration area and the entrance to the clinical session
      • Includes electricity & WiFi
    • Premium = $2,500 (booth #209-216)
      • Single 10x10 "Island" booth located in the center of the exhibit space; 6-foot draped table and two chairs
      • Includes electricity & WiFi
  • Standard Spaces (booth #301-414)
    • 10x10 foot pipe & drape with 6' table, 2 chairs -- $2,000
    • Double-size (20x10) pipe & drape with two 6-foot tables, 4 chairs -- $3,500
      Any two unsold and adjacent standard booths can be combined to form a double, including the "end caps" on the center row of booths.
    • Electricity can be ordered for $300 additional (120 volts, up to 1,000 watts)  Wi-Fi is provided.
      • If you require 220 volts or more than 1,000 watts, contact the ISEPS/COS office for a price quote)
  • Non-profit & Academic Space (foyer area)
    • Limited to IRS-recognized non-profit organizations and academic institutions (i.e., university/medical school, accredited ophthalmic technician training program)
    • 6-foot draped tabletop display with 2 chairs -- $250
      • Fee will be waived for 501(c)(3) charitable non-profit organizations.  If you register online, please select the "invoice me" option and contact the ISEPS office so we can verify your status and manually waive your fee.
    • Located in the foyer outside the exhibit hall - great traffic throughout the day
    • Electricity not available, but WiFi is provided

Online registration is now open!

Exhibit Hall Layout and Update

 
     Exhibit Hall Status - Booth Pick
      - Use this online diagram and list of booths available/sold -- CLICK HERE
        Maximize the window that opens to view the entire diagram.  This diagram is updated frequently.

     View a scale drawing of the conference layout - CLICK HERE (not "real time") 

Exhibit Hall Schedule


Thursday, March 7

     1:00 - 5:00 p.m. -- Exhibit setup

Times listed below are approximate

Friday, March 8

     6:00 a.m. -- Exhibit area available for setup
     7:15 a.m. -- Attendee registration begins; Exhibit Hall Opens
     Mid-morning -- All three general sessions will have mid-morning breaks of 30 minutes each
     12:00 - 1:15 p.m. -- Lunch break (the three concurrent sessions will have staggered lunch periods)
     Afternoon -- All three general sessions will have afternoon breaks
     3:45 p.m. -- Last break period ends; Exhibit Hall Closes
     4:00 p.m. -- Exhibitor break-down, packing
     5:00 p.m. -- Cocktail reception for all attendees -- exhibitor company representatives invited!

NOTE: Exhibitors with outbound shipments may leave their materials at their booth.  All items must have a pre-paid shipping label.

Other Conference Information

Coming Soon!

Contact Information

     Richard Paul
     ISEPS & COS Executive Director
     10 W. Phillip Rd., Suite 120
     Vernon Hills, IL  60061
     Phone:  847/680-1666
     Fax:  847/680-1682
     Email:  [email protected]

 

 

Last Updated on Friday, February 02, 2024 10:28 AM